Auto SecureDoc Is a Customized Solution For Automatically Sharing of Documents Across the Cloud With Clients, Project Managers, HR Departments, Accounting, Real Estate Management and more.....
Why Do You Need and How Does it Work?
Managing Paper, Receiving and Printing E-Mails, Postage, Time and labor Are All Expensive.
In Most Businesses Documents are manually printed, filed and retrieved. Clients or Employees May need and request copies of documents and they need to be manually sent either by E-Mail, Fax or Mail. All Costing Time, Labor, and Money
Consider How Much Time and Effort it Costs to Process an Invoice
Consider If Your Company Manages Multiple Real Estate Buildings or Apartments and want All Invoices and Bills Shared in Real Time with the Property Managers or at a Central Location
Consider if You Are An Attorney and Need All Client Files Instantly Shared with Your Clients.
Consider If You Are an Accountant and need to Share Tax Filing and Documents with Clients in Real Time
How Does It Work?
DocIt Document Information Management has Introduced a robust communication platform that leverages the power of the cloud to instantly share any document with any other designated recipient automatically.
First, we eliminate any printing on printers or copiers. Our System uses a "digital" printer to print documents directly into a "Hot Preindex Folder" or Documents Can Be Scanned to The Same Folder with Desktop Scanners or MFP Copiers
Second, All Documents are Indexed by an Assigned Person(s) Using Simple Drop Down Lists, Barcodes, or Keywords.
Third the Magic Happens! All Documents That Need to Be Shared are Automatically Routed Through the Cloud to The Designated Recipient's Cloud Storage of Choice (determined by the Business).... OneDrive, Google Drive, Dropbox, Etc.
Then the designated recipient will see in real time any document that was indexed in their storage folder and with the ability to search and retrieve any document from laptop, desktop, Smart Phone
DocIt also integrates with Office 365, Sharepoint and Teams for collaborating on files
Real Time Synchronization of all Documents
Accounts Receivable and Payable Documents Are Shared Instantly
Unapproved or Inaccurate Documents or Expenses Can be Prevented
Reduction or Elimination Of Printed Paper and Associated Printing Costs
Why SecureDoc ?
Docit Can Be Cloud integrated or a Server based Document Management Software solution that makes the capturing, indexing and retrieval of documents easy. Prefect for Finance, HR, Real Estate Management, Logistics and Quality Control departments of any size company. We will configure custom user definable fields that suit you and your business. The advantage is that you do not need to work within restrictive pre-determined index and search criteria that come out of the box with other solutions. Each solution is custom tailored to your company at a very Cost Effective monthly investment.
Share and provide access to remote workers to documents and information securely from wherever they are working from. Never lose or misplace a document again, eliminate document storage requirements, filing cabinets and costly offsite storage.
Document Management Challenges – And Benefits!
Cost Challenge of Paper Based System
Printing electronic documents to store in a physical folder; expensive monthly costs for outsourced document storage facility; Physical files consume large areas of floor space or entire rooms: Locating misfiled documents squanders valuable employee time, costing your business time and money.
Fear of possible GDPR non-compliance fines; Lost or misplaced documents; Lengthy retention periods for Revenue and Statutory obligations require documents are held securely and are accessible for years to come.
Locating and retrieving accurate information is onerous and time consuming; Multiple locations and sites such as, Shared Drive, Cloud, One Drive, Local Drive are hard to manage - Remote workers have no access to physical files., sharing documents with clients is difficult; Inconsistent manual filing system becomes chaotic.
The Benefits of SecurDoc!
SecurDoc is a cost-effective user-friendly Document Management Solution, that offers the following benefits:
Capture physically scanned or electronic digital documents to a central location for secure storage.
Electronic files are exported (printed) to SecurDoc via a virtual printer, reducing print costs by up to 30%.
Eliminate the need to sift through countless folders on your Network to find a document.
Share documents with clients easily without the need to email, copy, print or snail mail.
Remote workers can access documents from any location on any device
Enforce a file naming convention, giving structure and consistency to how files are organized
Revenue and GDPR compliance – Store files securely for the required retention period
Disaster Recovery plan in the event of fire, flood, or theft – Back-up
Instantly retrieve all information without leaving your desk
Brings great efficiencies to users of OneDrive, GoogleDrive, Dropbox. Shared Drives or physical filing storage solutions